Technology changes occur at a very fast pace these days and it is important that our businesses and we as individuals keep up with the changing technology. SAP has existed for quite some time now but its modules and upgraded versions are available. SAP implementation brings about a big change in any business and it is important how this change is managed. For successful implementation of the SAP accounting software you may want to keep the following on your checklist:
Project scope – Define the scope of the SAP project very clearly. You are implementing SAP to eventually help the business meet its needs, so it is important to ensure that the transition is seamless. List down the specific processes of your business or the systems that need the implementation. These specifications will help the vendors create their detailed proposals.
Get your top management involved – A change is always easy to implement when the information flows from top to bottom. It is therefore important that the top management continues to play an active and vital role during the entire execution process. Communication from the top management about the scope of the implementation, time requirement by individuals or any related activity is important to be shared. Always ensure that your top management is kept informed about the progress or any roadblocks in the process.
Workshops for business processes – It is very important that the businesses’ processes are mapped correctly to the SAP accounting software module. The vendor must ensure that the techniques being used are discussed at length with the management before the implementation, to ensure that the desired results are achieved. A document should be maintained between the organization and the vendor with the details of these expectations and results.
Data Accuracy – It is important that the data shared with the vendor is absolutely correct. Incorrect data entered in the SAP system can result in incorrect reporting and transactions after the implementation. A dedicated and equipped team should work to ensure that quality data is shared with the vendor.
User experience – When choosing a module for implementation, make sure that you weigh in the user experience. A system that provides spontaneous speed for process implementation also reduces the training time.
Training – While the SAP software is selected and is in the process of implementation, start considering the training part of the module. Your end users should be taught how to use the software and how it benefits them. A proactive training plan can help you manage the change well and also keep the users engaged while the transition is taking place.